Consent for the Collection, Use and Disclosure of Your Information

All members are asked to sign a general authorization form that authorizes HEB Manitoba to collect, use, retain and disclose personal information and personal health information as necessary to administer the Pension and Benefits Plans, and in a manner consistent with applicable laws. For example, HEB Manitoba uses your personal information to:

  • Ensure that you are enrolled in the Plans you selected,
  • Verify premiums and contributions with your employer,
  • Mail information regarding Plan changes to you,
  • Process benefits upon termination or retirement,
  • Administer Disability & Rehabilitation (D&R) Benefits, and 
  • Report Pension and D&R payments to the Canada Revenue Agency for income tax purposes. 

It also may be necessary for HEB Manitoba to collect personal information from and provide personal information to individuals and organizations acting on our behalf. These individuals and organizations are required to protect information in accordance with applicable privacy legislation. Following are some examples:

  • HEPP and HEBP are separate and distinct organizations - a pension plan and a benefits plan. Therefore, to provide seamless and responsive service, personal information about members is shared between the plans.
  • Independent actuarial firms perform actuarial valuations on the Plans, based on member information.
  • Manitoba Blue Cross administers the HEB Manitoba Healthcare and Dental Plans; they collect information on HEB Manitoba's behalf to support members' claims. 
  • The Canada Life Assurance Company administers the HEB Manitoba Life Insurance Plan.

Should HEB Manitoba need to use or disclose your information for purposes which are not related to administering the Plans, or require information from another party such as a physician or healthcare provider, we will explain the purpose to you and obtain your consent in advance. Only in exceptional circumstances will HEB Manitoba disclose your information without your consent (for example, when medical, legal or security reasons make it impossible or impractical to obtain consent).

© 2023 HEB Manitoba


Disclaimer - This website provides a basic overview of the Healthcare Employees' Pension Plan (HEPP) and the Healthcare Employees' Benefits Plan (HEBP) (collectively the HEB Manitoba Pension and Benefit Plans). Not all employers participate in all Plans. Please check your eligibility for benefits with your employer.

HEB Manitoba is a name notation registered by the Healthcare Employees’ Pension Plan – Manitoba and the Healthcare Employees’ Benefits Plan – Manitoba and under which each of their respective undertakings is carried out.

The information on this website is for convenience of reference only and has no official sanction. View our full disclaimer here.